Management Services Department (MSD)

Objectives
Provide management services to other functional departments, centers and units of NASC through efficient and effective management operations.

Major functions
MSD  has  been  responsible  for  all those  functions  that  are  related  to  overall  general management of NASC and arrangement services to other departments, centers and units. Specially, its main functions are as follows:

  • Manage annual planning process, monitor progress on a monthly basis throughout the year and to produce a periodic progress report
  • Manage  the  annual  NASC  financial  planning  process,  to  monitor  progress  on  a monthly  basis by departments/centre  and activity  to produce  a monthly  report for management
  • Manage  the  recruitment  of  all  kinds  of  staff-  full-time,  part-time  and  temporary, necessary for the successful operation of all activities of NASC.
  • Develop and implement a process to support to work of all department/centers/units by providing,  where necessary and appropriate,  all kinds of physical, financial and human assistance and to produce a monthly report for management,
  • Manage the personnel function and maintain full personnel records in respect of the human resources of NASC performance appraisal system, and to supply management with timely performance reports for promotion purposes.
  • Develop and manage the NASC staff development plan in order to ensure the NASC staff are given the opportunity to improve knowledge and skills so as to improve their contribution to the work of NASC and to produce a monthly staff development report with details of staff development activities for management.
  • Manage library and documentation and information services of NASC.
  • Develop   and   manage   appropriate   computer   information   systems   to   enable management to take effective decisions in relation to the operation of NASC.
  • Develop and implement a NASC computerization plan, including funding sources, to enable NASC to optimize efficiency and effectiveness in its operations.
  • Develop  and  implement  the  process  of  optimally  utilizing  and  maintaining  all computer teaching laboratory facilities within NASC and to produce a monthly report on usage for management.
  • Develop and implement a process to assist the work of department/ centers/units by providing, where necessary and appropriate, central supplies support and to produce a monthly report on central supplies usage and stocks for management.
  • Develop and implement a process to assist the work of department/centers/units  by providing where necessary and appropriate, computer desktop publishing support and maintenance,  and to produce a monthly report on desktop publishing  activities for management.
  • Develop and implement a process to assist the work of all department/centers/units by providing, where necessary and appropriate, printing and duplication support and maintenance and to produce a monthly report to printing and duplication activities for management.
  • Develop and implement a assist the work of all departments/centers/units by providing, where necessary and appropriate, computer workstation support and maintenance and to produce a monthly report on work station usage fir management,
  • Develop and manage a transport system for the use of NASC vehicles and to produce a monthly transport report including usage, mileage and fuel consumption.
  • Develop and manage an energy plan covering the use of electricity, generated power and water and to produce a monthly energy report for management.
  • Develop and implement a process to assist the work of all departments/centers/units by providing, where necessary and appropriate, audio-visual equipment support and maintenance service and  to produce a monthly report on audio-visual equipment usage for management
  • Manage  the  maintenance  of  the  building  and  grounds  of  NASC  and  to produce  a monthly work report to management.
  • Develop and manage a system of central booking of NASC facilities and to produce a monthly facilities usage and planned usage report for management.
  • Delegate authorities of MSD to other departments, centers and units of NASC as per need
  • Devise a plan whereby other public sector organization can see the process of NASC central management in operation and can derive the benefits by applying the NASC management model.
  • Undertake   non-core   functions   of  NASC   (e.g.   selection   examination   preparation   class, recruitment/selection  of outside agencies, etc.)
  • Other areas related to management services.

Key Result Area

  • Management  services  at  NASC  (Information  services,  physical  facilities,  logistic support, procurement management etc)
  • Implementation  of decisions  of GC, EC and staff recruitment  committee  and other sub committees
  • Physical facilities and logistic support management
  • Non-core training functionss

Key Performance Indicator

  • Implementation  status  of  management  services  (information  services,  physical facilities, logistic support etc) at NASC
  • Implementation status of NASC's different committees' decisions
  • Implementation  status  of  day  to  day  administrative  and  financial  activities  ofNASC
  • Satisfaction of clients
  • number of non-core functions of NASC

There are mainly seven units under the MSD. Objectives and functions of each Units are described below:

  • Corporate Planning and  Development
  • Administration
  • Internal Admin.
  • HRM
  • Finance and Accounting
  • Central Accounts
  • Project Accounts
  • Physical Property Management
  • Procurement Unit
  • Store / Inventory Management
  • Information / Resource Centre and Publication