Management Services Department (MSD)
Objectives
Provide management services to other functional departments, centers and units of NASC through efficient and effective management operations.
Major functions
MSD has been responsible for all those functions that are related to overall general management of NASC and arrangement services to other departments, centers and units. Specially, its main functions are as follows:
- Manage annual planning process, monitor progress on a monthly basis throughout the year and to produce a periodic progress report
- Manage the annual NASC financial planning process, to monitor progress on a monthly basis by departments/centre and activity to produce a monthly report for management
- Manage the recruitment of all kinds of staff- full-time, part-time and temporary, necessary for the successful operation of all activities of NASC.
- Develop and implement a process to support to work of all department/centers/units by providing, where necessary and appropriate, all kinds of physical, financial and human assistance and to produce a monthly report for management,
- Manage the personnel function and maintain full personnel records in respect of the human resources of NASC performance appraisal system, and to supply management with timely performance reports for promotion purposes.
- Develop and manage the NASC staff development plan in order to ensure the NASC staff are given the opportunity to improve knowledge and skills so as to improve their contribution to the work of NASC and to produce a monthly staff development report with details of staff development activities for management.
- Manage library and documentation and information services of NASC.
- Develop and manage appropriate computer information systems to enable management to take effective decisions in relation to the operation of NASC.
- Develop and implement a NASC computerization plan, including funding sources, to enable NASC to optimize efficiency and effectiveness in its operations.
- Develop and implement the process of optimally utilizing and maintaining all computer teaching laboratory facilities within NASC and to produce a monthly report on usage for management.
- Develop and implement a process to assist the work of department/ centers/units by providing, where necessary and appropriate, central supplies support and to produce a monthly report on central supplies usage and stocks for management.
- Develop and implement a process to assist the work of department/centers/units by providing where necessary and appropriate, computer desktop publishing support and maintenance, and to produce a monthly report on desktop publishing activities for management.
- Develop and implement a process to assist the work of all department/centers/units by providing, where necessary and appropriate, printing and duplication support and maintenance and to produce a monthly report to printing and duplication activities for management.
- Develop and implement a assist the work of all departments/centers/units by providing, where necessary and appropriate, computer workstation support and maintenance and to produce a monthly report on work station usage fir management,
- Develop and manage a transport system for the use of NASC vehicles and to produce a monthly transport report including usage, mileage and fuel consumption.
- Develop and manage an energy plan covering the use of electricity, generated power and water and to produce a monthly energy report for management.
- Develop and implement a process to assist the work of all departments/centers/units by providing, where necessary and appropriate, audio-visual equipment support and maintenance service and to produce a monthly report on audio-visual equipment usage for management
- Manage the maintenance of the building and grounds of NASC and to produce a monthly work report to management.
- Develop and manage a system of central booking of NASC facilities and to produce a monthly facilities usage and planned usage report for management.
- Delegate authorities of MSD to other departments, centers and units of NASC as per need
- Devise a plan whereby other public sector organization can see the process of NASC central management in operation and can derive the benefits by applying the NASC management model.
- Undertake non-core functions of NASC (e.g. selection examination preparation class, recruitment/selection of outside agencies, etc.)
- Other areas related to management services.
Key Result Area
- Management services at NASC (Information services, physical facilities, logistic support, procurement management etc)
- Implementation of decisions of GC, EC and staff recruitment committee and other sub committees
- Physical facilities and logistic support management
- Non-core training functionss
Key Performance Indicator
- Implementation status of management services (information services, physical facilities, logistic support etc) at NASC
- Implementation status of NASC's different committees' decisions
- Implementation status of day to day administrative and financial activities ofNASC
- Satisfaction of clients
- number of non-core functions of NASC
There are mainly seven units under the MSD. Objectives and functions of each Units are described below:
- Corporate Planning and Development
- Administration
- Internal Admin.
- HRM
- Finance and Accounting
- Central Accounts
- Project Accounts
- Physical Property Management
- Procurement Unit
- Store / Inventory Management
- Information / Resource Centre and Publication